Jr. Executive Assistant to the General Manager

JR.Executive Assistant to support our executive team. You will manage mostly business related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administration assistant in the past. 1. Preparing financial statements, reports, memos, invoices letters, and other documents. 2. Answering phones and routing calls to the correct person or taking messages. 3. Handling basic bookkeeping tasks. 4. Filing and retrieving corporate records, documents, and reports. 5. Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives. 6. Helping prepare for meetings. 7. Accurately recording minutes from meetings. 8. Greeting visitors and deciding if they should be able to meet with executives. 9. Using various software, including word processing, spreadsheets, databases, and presentation software. 10. Reading and analyzing incoming memos, submissions, and distributing them as needed. 11. Making travel arrangements for executives. 12. Performing office duties that include ordering supplies and managing a records database. 13. Experience as a virtual assistant. 14. Opening, sorting and distributing incoming faxes, emails, and other correspondence. 15. Provide general administrative support. 16. Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications. 17. Welcomes guests and customers by greeting them, in person or on the telephone, and answering or directing inquiries. 18. Prepares reports by collecting and analyzing information. 19. Represents the executive by attending meetings in the executive’s absence and speaking for the executive. 20. Maintains customer confidence and protects operations by keeping information confidential. 21. Completes projects by assigning work to clerical staff and following up on results. 22. Secures information by completing database backups. 23. Provides historical reference by developing and utilizing filing and retrieval systems and recording meeting discussions. 24. Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies. 25. Contributes to team effort by accomplishing related results as needed. 26. Performs all other related duties that maybe assigned from time to time.